MYOB — How to Enter Creditor Purchases

In the Command Hub click on Purchases and then Enter Purchase. A Purchase — New Service format dịch vụ làm bằng window will be. The format New Service is used when you are not maintaining inventory. It is used to enter service purchases such as legal fees, electricity, rates, telephone, etc. accounts that fall in one month but are payable in another. This window can also be used for businesses that purchase inventory but do not stock it as it is usually for a specific job and is used immediately.

Enter the Suppliers details and hit bill or enter. Enter the Purchase Number if you have assigned one, the Date and the Suppliers Expenses Number. Type a Description of the purchase and the Account Code that relates to the purchase. This would normally be either an expense Code or a Cost of Sale Code. Enter the amount and Record the transaction.

If entering Inventory that assumes stock, you need to change the Layout of the Purchase Window to the Item Layout window. Towards the bottom of the window click on Layout. Here you decide on the item Layout. As above, enter the Suppliers details, the Purchase Number, Date and Suppliers Expenses Number. Under the Bill column, enter the amount of the item you received. MYOB automatically acknowledges the Received amount. Enter the item Number from your Items List or add a new item as shown in How to Enter Inventory from a previous component. Enter the price per each unit, check your Totals and Record the transaction.

If you ordered a more substantial amount and only received part of your order, you would place the amount still to come in the Backorder column. This stays in the system as an Order unless you obtain the balance of your Items and acknowledge it as a Bill. Later on, when you enter the Supplier in the Purchases window, MYOB automatically introduces the Order so that you can complete the Accounts receivable transaction which also tunes its the Inventory quantity. MYOB will only acknowledge the liability fot it Supplier for the amount of Inventory received and not Ordered.

There are two other Purchase Templates. The Professional Layout is much like the Service Layout and is used when buying services from your Suppliers. This could once again be Services offered by an Accountant or Lawyer in which they Bill you at the end of a month for several services provided during the month and have recorded them on a daily basis.

The Miscellaneous Layout is used to record transactions that don’t need to be printed and might be taken to make adjustments. For example, you may have entered a purchase with the wrong dollar value to see later on you need to credit the balance outstanding. The Supplier doesn’t need a copy of the transaction as it was an internal error. You would enter a Credit fot it Supplier and settle it contrary to the outstanding amount.

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